Who is this article for?

Users who are responsible for approving supplier documents.

Manufacturer Userpermissions are required.

Manage Digital Signatures allows you to upload and review the digital signature you will be using to approve documents submitted by the suppliers. This guide will walk you through how to upload or replace the digital signature on your system.

1. Manage Digital Signature
2. Adding Signatures
3. Downloading Signatures
4. Deleting Signatures
5. Viewing Logs
6. Further Reading

1. Manage Digital Signature

To access digital signatures:

1. Expand the My Company Information menu.
2. Select Manage Digital Signature.

You will be taken to a new page where you can see the signature currently used for sign offs.

2. Adding Signatures

To add a signature:

1. Click Add Digital Signature.
   You will see a pop-up where you can upload your signature.
2. Choose File to open file explorer.
3. Select the file you want to upload.
   Support file types are .gif, .jpg, and .png.
4. Add a Title for your signature.
5. Click Save.

The page will refresh, and you should now see the signature listed as a document.

'Add Digital Signature' button appearing greyed out?
You can only add a new signature if there isn't one already on the system. To activate the button, delete the existing signature.

3. Downloading Signatures

To download the signature image, click the Download icon.

4. Deleting Signatures

To delete the signature, click the Delete icon and confirm the action in the pop-up by clicking OK.

5. Viewing Logs

To see when a signature was uploaded or deleted, click View Log. This will generate a pop-up with detailed information, including the name of the user who interacted with the signature.

6. Further Reading

• Reviewing and Managing Completed Self Audits